Call For Proposals - FAQs

The conference will be held Wednesday, November 12 through Friday, November 14, 2025.

Pre-conference workshops will be held on Monday and Tuesday, November 10 & 11, 2025.

Proposals are due by Tuesday, February 25, 2025 

DevLearn 2025 will be held at The MGM Grand Hotel in Las Vegas, USA.

DevLearn Conference & Expo is for professionals and leaders passionate about leveraging technology to create innovative and impactful learning experiences. The event offers proven strategies, practical tools, and opportunities to explore cutting-edge technologies, empowering practitioners and decision-makers to advance learning in their organizations. 

We are looking for a variety of topics that cover the spectrum of needs among Learning and Development professionals, including but not limited to:

• Instructional Design
• Case Studies
• Mobile Solutions
• Video-based Learning
• Social Media and Social Learning
• Curation
• Visual, Interface, or Experience Design
• Virtual Reality
• Serious Games and Gamification
• Simulations
• Authoring Tools
• Personalized Learning
• Infrastructure and Systems
• Augmented Reality
• Microlearning
• Development Techniques
• Management and Strategy

Your session is more likely to be selected if your content is unique to this event, focused, in-depth, and offers practical solutions, ideas, strategies, or techniques.

The target audience for DevLearn sessions includes L&D executives, instructional designers, developers, managers, and executives in corporate, government, and academic settings who are actively focused on the tools, technologies, strategies, and techniques that can be put to work for learning.

The program supports the entire learning team, so regardless of your specific role, you’ll find practical solutions and approaches you can use immediately to solve your learning and performance support challenges.

• Optional one-day Pre-Conference Certificate Workshops will be held on Monday, November 10 and Tuesday, November 11.
• Concurrent sessions will be held Wednesday, November 12 through Friday, November 14. Session run time is 60 minutes.
• 30-Minute Mastery Sessions will be held Thursday, November 13.
• 90-Minute Interactive Intensives & Strategic Implementation Discussions will be held Friday, November 14.
• Both workshops and concurrent sessions may be offered as Hands-On Learning BYOD (Bring Your Own Device) sessions. For more details on the BYOD format, see the next point below.

Selected speakers will be assigned a slot by the Guild staff. If you have any scheduling conflicts, please note them on your submission form.

BYOD stands for Bring Your Own Device. These sessions are hands-on and give participants an opportunity to actually work along with the presenter. These sessions may be either full-day workshops or 60-minute concurrent sessions.

Participants in BYOD sessions are expected to bring their laptops (or alternative devices, such as smartphones or tablets, as specified by the presenter) with the software being discussed already installed.

As a community-based organization, we welcome any and all proposals.

Vendors of eLearning products and services will be considered; however, NO marketing or self-promotion is allowed. Sessions must be educational and informational in content. While not required, proposals that feature a case study with a client are strongly preferred.

Alternately, if you are interested in exhibiting at this event and want to find out about promotional opportunities, contact [email protected]

One free 3-Day Conference pass is provided per session. This free registration is given to the main presenter listed on the submission form. This registration cannot be shared or split. Presenters who are selected to conduct more than one session are given one free registration in total.

The first co-presenter (if applicable) will be able to register for the conference at a substantially discounted rate (no other discounts apply). This discount cannot be shared or split. For any additional co-presenters, normal conference registration fees and discounts will apply.

Full-day workshop presenters, in addition, may have their travel and hotel costs covered. They may also receive a fee based on workshop attendance.

NOTE: All presenters must be listed when you submit your proposal. Additional presenters cannot be added to your session without the approval of Guild staff.

• Speakers must provide their own laptop or tablet and any software needed to run their presentation. If you require Internet access, your device must be able to connect to Wi-Fi; hardwire connections are not available.
• Standard AV provided includes a computer projector, screen, speakers for the computer, and wireless access. Other AV equipment requested will be approved case-by-case.

• A photo for use on the event website and other event materials. Photos must be formatted to be a minimum of 300 DPI, 5 by 7 inches, and in TIFF, JPG, or PNG format.
• An AV form that lists any technical requirements for your session(s).
• Session materials that will be posted for event participants before, during, and after the event. (Concurrent sessions only; workshop materials will not be posted on the resource site.)

It’s simple. Use the online CFP form and complete all areas of the form. Completing a submission takes approximately 10 minutes. You may submit more than one proposal, but you must submit a separate form for each session proposed.

We recommend creating a draft of your proposal offline before entering it into the online CFP form. If you would like to do so, you can download a copy of the proposal form in Word format.

If you need to exit the form without submitting, use the “save and continue later” function found at the top of the proposal form.

NOTE: If your browser or computer crashes while you’re in the process of filling out this form, you can contact the programming team at [email protected] to get access to your partially completed survey.

Among the best resources for learning how to write a strong proposal are the session descriptions from last year’s conference. These descriptions essentially are edited versions of the content from the session proposal form, and they can be a great place to look for inspiration on what content to include in your proposal and how to approach your angle on a topic.

PROPOSAL EXAMPLES

In addition, we’ve created a document outlining examples of a fictional strong proposals, as well as a few examples of proposals that would need a bit more work to be selected. Download the PDF of the proposal examples.

PROPOSAL SAMPLE QUESTIONS

It can also be helpful to work on a draft of your proposal offline. This allows you to take time with your answers as well as leverage spell check. While the questions change a little bit from year to year, download this document with sample questions to help you get started.

Finally, if you have questions about your proposal ideas, feel free to reach out to the programming team at [email protected].

If you have any questions about the proposal form, these instructions, or the event, or if you are unsure whether your topic is appropriate for this event, please contact our programming team at [email protected]