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Important Dates
Below is a list of tasks and important due dates that will assist you as you plan for your participation at DevLearn. Please refer back to this list of deadlines or add them to your calendar to ensure the success of this partnership.
| Dates | Task | Contact / Link | |
|---|---|---|---|
| Ongoing | Sponsorships and Advertising Opportunities | Email Lenore Higgins with questions or to request the prospectus for details on: Pre-Event Emails, Meter Signs, Attendee Welcome Kit Inserts, Expo Traffic Builder Opportunity, and more | |
| July 31 | Booth Plan Submissions – Required for 20 x 20 or larger | Email PDF of at scale booth plans showing elevations and footprint with dimensions and graphic renderings to Libby Durfee | |
| Ongoing | NEW DevLearn Webinars (limited run, now through mid-Oct.) Learning Guild Editorial Calendar-based Q3/Q4 Advertising – Topics include: xAPI, Accessibility, AI, Microlearning, LMS/LXP, DevLearn Expo Preview and more! | Email Christian Keator for details | |
| August 15 | Logo Changes cannot be accommodated beyond this date. | Email Aubrey Maxwell with questions | |
| September 18 |
| Email Aubrey Maxwell with questions | |
| September 15 | Final Call for Sponsorship and Advertising including pre-event emails | Email Lenore Higgins with questions about remaining opportunities | |
Exhibit Staff Registration is Now Closed On-site Registration Opens: Monday Oct. 23 at 7:30am | Register your team of employees who will be attending | All exhibitors have been notified via email of exhibit staff registration details, please do not use attendee registration on the DevLearn website, thank you. For registration changes prior to Oct. 13, please email questions@american-tradeshow.com | |
| September 29 | Hotel Discount (subject to availability) | Reserve your room | |
| September 29 | Exhibiting Company must register their intent to use an Exhibitor Appointed Contractor (EAC) by this date. Must be completed by the authorized Exhibitor HERE. Once the exhibitor completes this step, the EAC must complete a required registration process and submit mandatory insurance information. All EAC registrations and COI documents must be completed/submitted to GES no later than September 29 Note: EACs are third-party contractors used to set up and dismantle booths. Exhibitors who use GES are not required to go through this EAC registration process. | GES | |
| Shipments should arrive between Sept. 25 and Oct. 18 | Advanced Shipments to GES Warehouse | GES | |
| October 2 | Electrical – power & lighting | Help with Mirage ordering portal, contact their Exhibitor Services +1-866-950-7117 | |
| October 2 | Audio / Visual (AV) Equipment Orders | Help with Mirage ordering portal, contact their Exhibitor Services +1-866-950-7117 | |
| October 2 | Internet Conference and expo area WiFi is used by attendees and exhibitors. You can order dedicated service for your exhibit space should your demos be internet-dependent. | Help with Mirage ordering portal, contact their Exhibitor Services +1-866-950-7117 | |
| October 3 | Lead Retrieval Discount Deadline Reminder: attendee lists are not provided to exhibitors, and attendee lists are not for sale. Lead Retrieval is your best opportunity to gather attendee information. IMPORTANT: offers to sell you an attendee list are a scam. | ATS | |
| Food & Beverage (F&B) Catering Orders (optional) | Help with Mirage ordering portal, contact their Exhibitor Services +1-866-950-7117 | ||
| October 6 | GES Ordering Discount Deadline (your furniture needs; please remember the exhibit hall is carpeted) | GES | |
| October 20 | DevLearn 2023 Mobile App | Exhibitors that registered by the Oct. 13 deadline will gain access to the DevLearn Mobile App on Oct. 20 (those that register on-site will gain access within 2 hours) | |
| October 23 & 24 | Direct to show shipments Oct. 23: 11AM to 5PM Oct. 24: 8AM to 4PM | GES | |
| October 23&24 | MOVE-IN SCHEDULE: Monday, October 23: (Island booths ONLY)
Tuesday, October 24:
IMPORTANT:
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| October 25 & 26 | EXPO OPEN Wednesday, October 25: 10am-6:30pm Thursday, October 26: 10am-3pm ACCESS HOURS: Wednesday, October 25:
Thursday, October 26:
| Full DevLearn Schedule | |
| October 26 | Exhibitor Move Out 3:00pm – 8:00pm IMPORTANT:
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| October 26 | Last Call: Rebook for DevLearn 2024 | Contact Lenore Higgins or visit the on-site sales office during Expo hours on Oct. 25 and 26 |